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A web application for companies already running SAP Business One
Z-SYSTEM transforms SAP Business One data and workflows into a faster, simpler and AI-powered web experience.
Connected through the SAP Business One Service Layer and supported integration surfaces.
| SO-2417 | Northwind Trading Co. | 184,500 | Due soon |
| SO-2419 | Siam Parts Manufacturing | 96,200 | Partially delivered |
| SO-2422 | Bluewave Logistics | 412,750 | At risk |
| SO-2425 | Riverstone Foods | 58,900 | Open |
AI Agent observation
In this sample dataset, eight sales orders fall due within the next three days and three items sit below confirmed demand. Worth checking the delivery plan before the next purchase run is released.
Illustrative demo data. It does not represent any real organisation.
SAP Business One
Your system of record
Secure Connector
Server-side integration layer
Z-SYSTEM Backend
Permission checks and request queue
User’s browser
Screens shaped by role
Connection details and credentials are stored and used server-side only. They are never sent to the browser.
Companies invest in SAP Business One so that the numbers live in one place. Yet the people closest to the work often have to learn a large menu tree before they can do anything routine. Z-SYSTEM takes a different route: it builds task-specific screens for each department. Sales sees what sales needs. The warehouse sees what the warehouse needs. Every screen shows only the data that user is permitted to see, and everything written back stays inside your existing ERP.
Each department gets a screen with the detours removed — only the fields to fill in and the decisions to make.
Permissions are checked on every request, so each person works inside their own scope and nothing wider.
Screens are designed to be learned quickly, which eases the load of training new joiners and occasional users.
Z-SYSTEM does not build a parallel database. SAP Business One remains the single source of truth.
A side-by-side view
This is not a change of system. It is a change in how people reach the system, so more of the day goes into the work itself.
Where it is used
Turn on the areas you need now and widen the scope when the team is ready. Every module works on the same data held in SAP Business One.
Raise and track quotations, sales orders and customer status, with buying history available on the same screen.
Example
A sales rep raises a quotation from the customer view while out of the office and sends it on for approval from a phone.
Handle purchase requests, purchase orders and supplier records, with approval status visible at every step.
Example
Purchasing consolidates requests from several departments that share a supplier and issues one order instead of four.
Check quantities on hand, committed stock and item movement, broken down by warehouse and item.
Example
A sales manager checks available stock before accepting an order, so the delivery date promised to the customer holds.
Record goods receipts, issues, transfers and stock counts, with screens that work on handheld devices on the floor.
Example
A warehouse operator records a receipt from a tablet at the rack instead of writing it down and keying it in later.
Plan delivery runs, issue delivery documents and follow each shipment through to confirmed receipt.
Example
Dispatch groups the day’s deliveries by route and tells customers the window in which to expect their goods.
Review receivables, payables, incoming payments and the financial documents tied to each source transaction.
Example
Accounting opens overdue balances sorted by ageing and hands the follow-up list to the sales team the same morning.
Log service calls, track service contracts and record what was done on site by the engineer who did it.
Example
A field engineer opens the job on a phone, records the parts used and closes the call before leaving the site.
Keep track of asset records, custodians and status so the annual count is a shorter exercise.
Example
An administrator walks the floor checking assets by location and records each result as it is verified.
One place for everything waiting on a decision, with supporting figures and the approval history attached.
Example
A director clears the morning approval queue in a single screen, reading the supporting numbers as they go.
The figures that matter to each role, laid out for that role, with a path down to the source document.
Example
A department head opens the weekly view before a meeting and clicks straight through to the outliers.
Give partners or outside teams a narrow screen showing only what your organisation has chosen to share.
Example
A supplier checks the status of their own purchase orders and never sees another supplier’s records.
An assistant that summarises, checks and drafts work for review, always inside the permissions of the person asking.
Example
A manager asks in plain language what needs attention today and gets a short list linked to the real documents.
AI for SAP Business One
The Z-SYSTEM AI Agent does not sit beside your system. It reads the same records the user is entitled to see, and every request passes the same permission checks.
Z-SYSTEM AI Agent
See how the AI Agent answers
What you can do next
This conversation is a scripted demonstration. It is not connected to a live model or to any real organisation’s data.
Integration architecture
Every request passes through a layer that checks permissions and controls load before it goes anywhere near your ERP. The browser is never the party talking to SAP Business One.
Signs in with an account your organisation issues, carrying the role you assigned.
The interface running in the browser. It holds no back-end connection details.
Checks permissions, validates input, queues requests and writes the audit record.
Manages sessions, retries and the mapping between our payloads and the target format.
SAP’s standard integration surface for reading and writing business objects.
Your ERP, which remains the system of record for everything that matters.
The browser never talks to the SAP Business One Service Layer directly. Every request goes through the Z-SYSTEM backend API, and all connection credentials remain server-side.
Built on the standard SAP Business One integration surface, so your data and processes continue to live in your core ERP.
View detailsSecurity and access control
Making a system easier to reach should not mean opening the data wider than it needs to be. Z-SYSTEM enforces permissions on the server for every request.
Define roles that match real responsibilities, then attach people to them.
Start from the smallest workable permission set and widen it only when there is cause.
Prepared to sit behind additional authentication in line with your policy.
Traffic between browser, backend and target system is encrypted in transit.
Session cookies are configured to keep client-side scripts away from them.
Sessions expire after a configured period and when the user signs out.
Restrict access to the networks and address ranges your organisation approves.
A record of who did what to which document, kept for later review.
Sign-in and data-access events are recorded in line with your retention policy.
Data is validated on the client and again on the server before it moves on.
Guards against unusual call volumes that could affect the underlying system.
The origin of every state-changing request is verified before it is accepted.
Limits which scripts and resources a page is permitted to load.
Credentials and keys are held server-side, separate from application code.
Every query is filtered against the requesting user’s rights before results return.
Designed to fit alongside your existing backup and recovery arrangements.
Built to security best practice, with additional controls configurable to your organisation’s policy.
What organisations tend to notice
The clearest gains are rarely about features. They show up in how many people are willing to use the system themselves each day.
Fewer repeated steps, and less switching between screens to finish one piece of work.
Less waiting on a central team, because each department can see what it is entitled to see.
Information is captured once, where it happens, then written back within set permissions.
Sales, service and warehouse teams use the device already in their hand.
Key figures arranged by role, with a click through to the document behind the number.
Everyone can see where a document is sitting and who makes the next decision.
Task-shaped screens shorten training and reduce reliance on a handful of experts.
The AI Agent summarises and checks inside permission boundaries, before a person decides.
Results depend on your processes, existing systems and the scope of each deployment.
Getting started
We suggest starting with a single area where the difference is easy to see, then widening the scope once the team is comfortable.
Your use of SAP Business One and any integration remains subject to your organisation’s licence agreement.
There is no charge for the trial period, subject to the terms we agree together.
The team reviews your environment and connectivity together with your IT colleagues.
Pick only the areas you want to prove, so the trial has a scope you can judge.
Start on sample data, or on an environment your organisation has approved for testing.
We help set up roles and permissions and walk the first group through the main screens.
The detail varies with the number of users, the modules chosen and the deployment model.
Frequently asked
If your question is not covered here, the team is happy to answer it against your actual environment rather than in general terms.
Z-SYSTEM is a web application that connects to SAP Business One so departmental users can carry out approved processes from role-scoped web screens, without opening the SAP Business One Client for everyday work. It also includes an AI Agent that summarises, checks and drafts work inside each user’s permissions.
No. Z-SYSTEM does not replace SAP Business One. It is an access layer that sits in front of it. Your records and your business logic stay in SAP Business One, which remains the system of record.
Through the SAP Business One Service Layer and supported integration surfaces. Requests travel from the browser to the Z-SYSTEM backend API first, then out through the server-side connector. The browser never contacts the Service Layer directly.
Yes. Z-SYSTEM supports SAP Business One for SAP HANA and SAP Business One for Microsoft SQL Server through separate connector profiles. Your exact version and deployment pattern are confirmed during the readiness assessment.
User numbers on Z-SYSTEM are set to match your organisation and the roles you want to open up, from a single department to several working across each other. The right size depends on transaction volume, environment and server capacity, which the team assesses with your IT colleagues before go-live.
Z-SYSTEM reduces day-to-day dependence on the SAP Business One Client and gives you flexibility in how you manage users within Z-SYSTEM itself. That said, your use of SAP Business One and any integration remains subject to your organisation’s licence agreement. We recommend confirming the scope with whoever holds your agreement before planning a wide rollout.
Yes, within the permissions and scope you define. Critical documents are protected against duplicate posting, and everything that passes through Z-SYSTEM is recorded in the audit log so the trail can be reconstructed.
It summarises the day, spots anomalies, flags low stock, searches documents, orders what needs attention first and prepares drafts for review. All of it happens inside the permissions of the person in the conversation, and it will not post a significant transaction without the right permission and an explicit confirmation.
We work in phases: readiness and scoping, connection and permission setup, a pilot with one area of the business, then a wider rollout. The elapsed time depends on how many modules are in scope, how much process variation exists and how ready the environment is. Results depend on your processes, existing systems and the scope of each deployment.
There is no charge during the trial period, subject to the terms we agree. It begins with a readiness assessment, you choose which modules to trial, and it runs on a demo environment or one your organisation has approved. We help the first group of users get started. The detail follows the scope agreed.
Yes. Screens, approval sequences and the information each role sees can be shaped around your existing processes. We review how the work is done today with the people who do it, then agree a level of customisation that fits your budget and timeline.
Yes. Z-SYSTEM runs in the browser, so it works on desktops, tablets and phones. Layouts adapt to the screen, and the tasks that most often happen away from a desk — approvals, service records, stock checks — are designed to be comfortable on a small display.
Start with a short conversation about the process that frustrates your team most, and we will help you work out where to begin.